Although I’ve been retired for 10 years, I worked from home for most of the last 10 years I was working. And I still work from home on most of my current community give-back activity.
There are now a lot of people around the world who are having to work from home for the first time, and maybe wondering where to start.
There are a lot of website out there which tell you how to work from home, but I have to admit I wouldn’t be finding their hints and tips always very useful – at least initially.
Working from home isn’t rocket science, but it does need a little bit of organising and discipline. Most of it is common sense, but not always obvious common sense. So I thought I’d put together a few of my thoughts in the hope that they may help some of you. Here goes …
Working from home is brilliant … Until the cat throws up on your laptop or your neighbour decides now is the time to rebuild his house (don’t laugh, the latter happened to me!). It won’t be long before you wonder why you ever bothered going in the office.
- Basically you need to treat your home workplace up as if it is your regular office.
- Have a set workplace. It doesn’t matter whether it is your study, the basement or the kitchen table, as long as it is always the same place. Resist working from your bed or sofa; or in front of the TV. I used to work at my desk in the study; this became my office when I took my laptop out in the morning; and it became mine again when my laptop was put away.
- It doesn’t matter whether you get dressed, spend the day in your nightshirt or even nothing, as long as you’re comfortable and aren’t having a videoconference with your group director. However some people feel more professional and work better if they’re wearing reasonable day clothes.
- If you’re spending the day in your pyjamas, don’t go out in them! If you need to pop to the corner shop, the post-box or to collect the kids, do please put on jeans and a t-shirt.
- Know when to “log on” and “log off”. Try to have a regular start and stop time. If possible use the same schedule as you would in the office; you’ll probably stretch it a bit at both ends but you should still get some extra time to yourself as you’ll not be commuting. I used to start about 8am and stop no later than 6pm. Do not be tempted to either lie-in or keep working into the evening; you can prevent the lie-in by having 9am team conference calls.
- On the other hand you do have the flexibility to work when you’re most productive, whether that’s 5am or midnight, although this must not be an excuse to work longer hours. You’ll still need to be available during office hours, so you still need that regular schedule.
- Remember, if you’re sick, then you’re sick and shouldn’t be working – just like you wouldn’t go in the office.
- Keep to your normal time management method; this will help you keep focus. If you’ve never been taught time management, find an online course and start now. Try to avoid taking a quick break to do the laundry/bath the cat/pop to the supermarket/whatever. It all too easily becomes an hour and a half.
- You might want to have a separate phone number for your work – possibly a second mobile. Likewise a separate laptop and email address.
- If you don’t have the technology you need (whether it’s a new laptop, or printer, or a piece of software) nag your boss until you get it. Without it you will not be optimally productive.
- Communicate, communicate, communicate. In fact, over-communicate. Ensure your boss and your colleagues know you’re there, and you’re being productive. All it needs is the odd phone call, an instant message or two a day, or emailing in that special report you wrote.
- Keeping in contact with other humans is allowed – preferably by phone or video, rather than just by email. If nothing else my wife and I talked briefly on the phone at some point most days. Instant messaging can also help a lot, especially if everyone you need to talk to is on the same platform. But voice is best.
- Don’t be frightened of phone/video meetings – they’re just like normal meetings, with maybe a bit more discipline, except you can’t spill coffee in Sharon’s lap.
- If you’re having a phone/video meeting, remember that you need to circulate any papers in advance by email.
- If you’re having a videoconference ensure you know how to share your screen so you can display your visuals and the whiteboard.
- Look out of the window. I found I did this quite a bit during 1-2-1 phone calls (and boring teleconferences) and I did quite a lot of garden birdwatching (no, feathered kind!) this way.
- In my opinion do not have music on, or the radio, or the TV. Despite what you might think you will concentrate better if it is quiet and there are no distractions. If you must, catch up on TV news at lunchtime.
- Do not be tempted to look at social media. I found that easy as I had a separate laptop and mobile phone.
- Do take proper breaks; refill your tea/coffee/juice; and go to the loo. Just ration the biscuits!
- Also ensure you stop for lunch, if only for 20 minutes. But do not waste time preparing and cooking a meal: either have a soup or sandwich type lunch, or prepare food the night before. This was something I found hard too do; with no-one to sit with at lunch it was too easy to grab some bread and cheese and eat it at my desk.
- If there are other people at home with you, set some ground rules, ensure they respect that you’re working, and they know what your routine is. If they’re children, make sure you work out in advance how to keep them amused and out of your hair. Do have joint lunch or breaks, but keep them to a normal length.
Those of you who are seasoned home workers will doubtless not agree with everything I’ve said, and have different things which help you. That’s good. The moral is that ultimately you have to find the way that works best for you – for me that was being totally focussed. YMMV.